5A

Capture & Submit Billing — For Physicians

This is where SmartSubmit saves you time and revenue. Add MBS item numbers at the bedside and submit — no more post-it notes, no more billing from memory days later.

The complete workflow looks like this:

1
Add Patient
2
Add Item Numbers
3
Switch to DETAIL
4
Add Notes
5
Submit
6
Review
1

Add Your Patient

Use Scan label, Find a patient, or Enter new patient to add the patient (see Section 3 above).

2

Add Item Numbers

Now add the billing codes for services provided. Previously billed Items will automatically appear against the Patient.

Now add the billing codes for services provided. Previously billed Items will automatically appear against the Patient.

  1. Click "Add item +" — Available in both LIST and DETAIL views
  2. Search for item — Type code (e.g., "232") or keyword ("bone")
  3. Toggle items ON — Switch turns blue when selected
  4. Adjust quantities — Use - and + buttons
  5. Click "Save" — Black button in bottom right
Pro Tip

You can add multiple item numbers at once. Select all needed codes before clicking Save.

Patient card showing item number bubbles and the Add item button
Add item numbers search screen, empty state
Add item numbers search results with toggle switches
3

Switch to DETAIL View

Before submitting, always review in DETAIL view.

  1. Click "DETAIL" — Top center of screen
  2. Select the patient — Click on their card
  3. Review info — Check patient, provider, items
DETAIL view showing hospital, billing hospital and provider number fields
4

Add Notes

Optional but recommended. Add relevant details.

What to include:

Specific procedures performed · Special circumstances or complications · Reasons for multiple services · Billing clarifications

  1. Find Notes section — Below item numbers in DETAIL view
  2. Type your notes — Max 1000 characters
Example note:

"Patient presented with acute pain. Performed comprehensive examination including imaging. Multiple item numbers due to complexity of case."

Submission notes field and Submit for billing button
5

Submit for Individual Patients Billing

Final step — submit for processing by Medbill.

  1. Do a final review
  2. Check status banner — Should say "NOT SUBMITTED"
  3. Click "Submit for billing" — Black button at bottom
  4. Confirm submission — Status changes to submission date
Success!

Billing submitted. View status in History tab.

Detail view showing items to be billed, referring doctor, and submission notes before submitting
Billing sheet for HANIFI, Walid showing items, referring doctor, and Submit for billing button
Patients list showing SMITH, John submitted with a green SUBMITTED badge
6

Review All Submissions

After submitting multiple patients, review the day's total:

Click the black "Review submission" button (bottom right) to see:

All patients submitted · Total billing amount · Individual details · Timestamps

Patients list showing item numbers before submitting for billing
Referring doctor set to No referral, Emergency, before Submit all for billing
Confirmation that billing for the day has been submitted
Always Use Detail View Before Submitting

List View is great for a quick overview, but always switch to Detail View to review patient info, notes, and item numbers before tapping Submit.